Are you facing file management problems with Microsoft Outlook data file? Not to worry, as large-sized PST files always problematic to manage. If PST files exceeded from its size limit, then it can create trouble in Outlook performance as well as can cause file corruption. Follow the article for precise information that will give the way out to split PST file.
Undoubtedly, the size limitation of PST file is important concern for Outlook users. Generally, Outlook possesses two types of PST file i.e. ANSI and UNICODE. ANSI PST file used in older Outlook versions (98-2002) that can save Outlook mailbox data up to 2GB. On the other hand, UNICODE PST file used in new Outlook versions (2003-2019) that can store data from 20 GB to 50 GB.
However, when one of the PST format exceed its size limit, then PST file become susceptible to corruption. It can result in the crucial loss of mailbox database that include email messages, calendar, appointment, contacts, attachments etc. Being Outlook user, one need to ensure that PST files are handy i.e. not oversized. Now, let us discuss how to split MS Outlook PST file.
Reasons behind Oversized MS Outlook PST File
PST file keeps the entire mailbox items of Outlook user account. PST file stands for Personal Storage Table. However, when PST file exceeds the size limit, then one likely will face performance issues such as Outlook become unresponsive or stop responding for a long time. In addition, it is not the end of the problem. In fact, the condition could go worse. Because, when PST reach to maximum size limit, then corruption occur. Even, a user can lose essential emails and other mailbox data due to corruption if one does not fix issue in time. A user can encounter below mentioned error messages in such case:
- pst file cannot be accessed – 0x80040116
- Errors detected in file xyz.pst.
- The xyz.pst file has reached its maximum size.
At times, it happens when try to add new emails or other items to PST file, but it has already reached to maximum size limit or gone beyond it. In such situation, Outlook email client does not accept new data. Sometimes, users also receive Outlook error message as shown:
The file cannot be added to the folder. The action could not be completed.
Solutions to Split Microsoft Outlook PST File to Handle Oversized Issue
Many times, it become a complex process for users using Outlook to manage PST file oversized issue. Removing or discarding unnecessary PST file data one by one will take lot of time and efforts. Instead, it is better to split MS Outlook PST file into multiple parts. This can be performed in multiple ways:
- Either importing or transferring data from main PST folder into multiple new PST file.
- Using direct reliable and remarkable third party PST Split solution.
At first, you can perform the process manually that does not require any cost at all. Outlook provides few in-built features that one can use to split Microsoft Outlook PST file i.e. Archive, Import & Export and Copy to Folder.
Using Archive feature, the Outlook app create archive file that contains mailbox content such as folder and subfolders archived previously. One can even save archive file at desired location by providing name as per need. Similarly, multiple archive files can be created to handle oversized PST file.
In addition, features such as Import & Export and Copy to Folder can be used to import user account mailbox database. For e.g. you need to split PST file into four parts. For this, a user can create four new folders and name them as File1.pst, File2.pst, File3.pst and File4.pst. After that, one can move or copy database from main PST folder to new created four PST file one by one. Moreover, before implementing any solution, take the backup of original PST data.
Advance PST Split Tool for How to Split Microsoft Outlook PST File
Sometimes, executing the manual tricks can turn into complicated task for Outlook using users. This happens, when the size of PST file is very big and contains numerous folders as well as subfolders. Moreover, the process consumes lot of time and manual effort. Thus, if you want a quick, effortless, cost-effective as well as secure method, then in such case you can go for advance PST Split Tool. Many vendors available in online market that offers these type of utilities with free demo. With the help of the free edition, one can evaluate the software before final purchase of license key.
CubexSoft PST Split is one of the recommended solution by experts to handle oversized PST file. The application delivers large number of features. Some of the main are listed below:
- Easy to understand with friendly GUI.
- Offers multiple split options i.e. Split PST by Size, Year, Date, Email Address and Folder.
- Split both ANSI and UNICODE PST File.
- Limitation of file size is not included.
- Option to Exclude Deleted Items, if not required.
- Advance Save Report option to save split process summary report.
- MS Outlook installation and configuration not needed.
- Entire range of Windows OS versions supported by PST Split.
- Split PST file by size ranging from 5 MB to 4 GB.
With the help of free demo, you can understand the software working as well as features in a more clear way. The application freeware edition allows to split first 25 files per PST item. By utilizing the option, one can solve the issue of how to split large PST file into smaller parts.