Summary: thinking of a solution on how to save Outlook 2016 emails as PDF with attachments, then follow the below-mentioned blog post.
“I have 1000 plus Outlook PST files and I want them in single file. So, I need to save PST as a PDF for easy work. Is there any free way to convert the PST to PDF file format with attachments? Please provide a solution to make work easier.”
Needs to Move PST Emails to PDF File Format
There are multiple reasons which force the user to switch Outlook emails to a PDF file format. Some of the reason are listed below:
- PDF files are potable in nature so, you can easily move the PDF file to any device. But, it is not possible with PST format.
- It gives a password protection facility to manage your documents and other data items safe and secure.
- Most of the companies use the file format for presentation and to create the report.
- A PDF file format used by data forensic investigators and most of the lawyers.
Manual Solution: Print Outlook Emails to PDF Document Format
Want to free manual solution to convert Outlook mailbox to PDF format? Yes, then follow the below-mentioned steps effectively:
- Open MS Outlook program and go to the File menu and choose Save As option.
- From another window screen, save the File Type as an option and choose HTML format.
- Browse the location path to save the HTML file and hit on Save.
- Click and open the saved HTML file by applying further options choose HTML file >> Right Click >> Open with MS Word.
- Click & open MS Word, choose File >> Save As >> Select File Type as PDF file.
- Finally, open and view your PDF file.
Limitation
The manual method is explained above is quite easy if users have the technical knowledge and less number of PST files which are converted to PDF format. But, if you required multiple PST files into PDF file format then this process is not useful and capable of performing unlimited files. Some of the drawbacks are explained below –
- You cannot migrate bulk Outlook emails in a single process.
- It required to install the Microsoft Outlook email program for the conversion process.
- It needed technical knowledge to perform this process.
- Lengthy and time-consuming process.
- Chances of data loss through this process.
Automated Solution to Save Outlook 2016 Emails as PDF with Attachments
If you are having a few Outlook emails then you can go with the free manual solutions, because manually you can move only a single PST file as PDF format at once, for batch, there is no manual method accessible to save multiple emails from PST file to PDF then you can go with “Outlook Converter”. It will help you to batch and bulk export PST files to PDF file format with proper formatting and attachments. Using this tool, you can simply print multiple Outlook emails to PDF in a secure and exact way. It provides different file naming options to save the output data using the convention which suits your requirements the most. The application convert password protected Outlook emails to PDF file format without any issues. Outlook Export tool to export Outlook PST files to multiple file formats such as; PDF, MSG, EML, MBOX, NSF, Exchange Server, Office 365, and etc.
Software Working Steps:
Step 1. Download and install the Outlook Export tool on your windows machine.
Step 2. Open the software and go to the Add Files option to select the PST files/folders.
Step 3. After uploading the files, view all the added PST files and click on the Export button.
Step 4. After that, select the saving output PDF format and apply sub-options as per needs.
Step 5. Browse the location path where you want to save converted files.
Step 6. Press the Convert button to start the process. After completing the process, the software shows a message “Conversion Completed Successfully”. Then press the OK button.
Final Thoughts
In the above explanation section, I have come up with the solutions to answer the query “how to save Outlook 2016 emails as PDF with attachments”. Both manual and professional solutions are described in this blog. Read the complete blog post before getting any of these methods.