Are you stuck in a situation and finding a solution of how do I split a PST file by year? If yes, then no worries, here in the following blog, manual solution as well as professional third party Split PST solution discussed to split PST file as per need. Let us discuss the same in detail in the further section.
When the PST file size exceeds from its size limit, it could create unfavourable conditions such as data loss or data corruption. The more PST file size increases, the more it becomes the reason of concern for Outlook users. Therefore, it is important to adapt some methods to maintain the size of Outlook PST file and handle the system from running out of space state. However, these days PST files are becoming susceptible to corruption as they supports UNICODE format and large PST size can deduce software performance.
Thus, in the further section, we have provided possible solutions to split PST file by year, date, email address etc. The methods are workable on all versions of Outlook including Outlook 2019.
Why to Split PST File by Year?
There are numerous reasons due to which a user want to split a PST file and some of them discussed below:
- Large size PST file affects the speed and performance of Outlook.
- Users not able to store the data in PST if it gets out of space.
- Oversize PST file size can make the data inaccessible for users.
Besides, this lot of users want to split PST file due to easy data management and to save the storage space.
Manual Approach to Split a PST File by Year
There is no inbuilt solution provided by MS Outlook for splitting oversized PST file. Thus, there are additional manual methods available that one can opt to solve the issue of how do I split PST file by year, but here we will discuss the two most important techniques commonly used by users to split PST file:
- Using Import/Export Method
- Move to Folder Option
Method 1. Using Import/Export Method
Import/Export Wizard not only helps to move the database but also facilitate to split Outlook PST file of large size.
Follow the steps to split PST file of Outlook using Import/Export method:
- Run Outlook and go to File.
- Click Account Settings option and hit Account Settings.
- Navigate to Data File tab of Account Settings screen and click Add button.
- Provide desired name and in Save as Type choose Outlook data file (.pst) and click OK to create new PST.
- Now, under Data Files tab, view new created PST.
- Again, click File, select Open & Export and hit Import/Export option.
- After Import and Export Wizard appears, select Export a File and hit Next.
- Choose Outlook Data File (.pst) from Export File windows and press Next.
- Select desired folders to export and also select the option of Include Subfolders to export subfolders.
- Now, click Browse button to apply the saving location of exported file and choose from the options to disallow exporting the duplicate items. Once done, press Finish.
After the implementation of steps, user can check the resultant file at chosen location.
Method 2. Using Move to Folder Option
This is another popular method for executing the process of how do I split a PST file by year. Follow the steps as mentioned and perform the desired task:
- Launch MS Outlook, click File, select Account Settings and choose Account Settings option again.
- From Account Settings screen, go to Data Files and hit Add button to add new PST file.
- Go back to Home screen, open default Outlook PST file and choose the desired item to move into new created PST file.
- To perform the same, hit Move button from ribbon and select the option of Copy to folder.
- Select PST file so that all the chosen data items moved to new created PST from default PST file.
- Now, you can delete the copied items from default PST so that the size of the file could get reduce.
Split PST Tool to Split PST File Outlook by Year, Size, Date, Folder and Email Address
Besides the above two method, there is another fast and reliable solution available with the help of which a user can precisely split PST file by year without efforts. The Split PST Tool equipped with easy GUI and friendly working steps so that all users can use the software to split PST file easily without efforts. The Split PST tool offers multiple options to split PST file i.e. a user can split PST file by size, year, date, email address and folder. Every option possesses sub-options that a user can apply as per requirement for desired process execution.
Download the freeware edition of the application that allows to split first 25 items from PST file free of cost. It is available so that users can check the software working and understand its features beforehand.
Conclusion
The entire blog has discuss the procedure of how do I split a PST file by year. The segment highlighted multiple methods that a user can use accordingly to execute the desired process. Method 1 and Method 2 are solution offered by Microsoft. It is suitable for those who has great technical skills whereas non-technical users find it hard to operate the steps. Thus, for them experts launched third party direct solution i.e. Split PST to split large size PST file.