Google Vault does not allow moving archived emails to Outlook PST files directly. To access your business emails with Microsoft Outlook you need to first save them into MBOX format. It is because the MBOX file can be simply exported to PST file format by using the third-party email conversion solution.
Before explaining how to export Google Vault email to PST, we are going to describe a few basic concepts related to this topic. So, read the complete information carefully and get an exact solution for your queries related to the Google Vault Apps.
About Google Vault
Google Vault is an add-on, especially given for Google Apps, that helps you; search, retain, archive, and export your organization’s email. By using this add-on, you can search for specific emails or export selected emails for your eDiscovery and compliance needs. Google Apps Vault is fully web-based, so there is no need to install or maintain any other application in support of the tool. The Vault is not existed for free, Google charges $5 per month for 1 user.
Top Main Features Offered by Google Apps Vault:
- Email and Chat Archiving: A user can customize retention rules to control, how lengthy email messages and chat maintain, before they are deleted or removed permanently from user mailboxes.
- Drive File Search: This function allows you to search or find Google drive results, containing non-Google file types such as – DOCX, PDF, JPG, etc.
- E-mail Search: It is the most dominant or powerful function, and suitable by users for email investigations that allow finding emails of a specific email account, keyword, or date. Google Vault supports Gmail specific, wildcard operators, and Boolean searches.
- Export: It is the second most liked functions used by Vault users to move selected emails or archived emails to the separate file.
- Audit Reports: Use Vault audit reports to know about the activities that Vault users may have carried out throughout a particular time period.
Role of MBOX File in Google Vault!
If a user deletes valuable emails permanently by mistake, then it can be restored via Google Vault. Commonly, deleted data can be recovered within 25 days (default retention period) of deletion, using the Google Admin Console. But when the retention period gets exceed, the Gmail messages covered by the retention rule can be restored using the Vault.
As we already described above, that Google Vault allows moving archived emails or even selected number of emails into an individual file. Therefore, it can later be viewed or opened again by being moving into a Gmail account or using a desktop-based email application.
How to Export Google Vault Archive Emails to MBOX File?
Once you have got that the emails or files are related to your topic, you can move them to an MBOX file for more analysis.
Steps to Export Search Results:
- Click on the Export Results from your search result’s list.
- Give a name for the export.
- Hit on the Begin Export.
Now, Download your Exported Emails:
- Once the Export process has finished, hit on the link View Completed Files. (You need to refresh the page if the download link does not appear)
- 2. Hit on the Download, next to a file to download it.
Note: Exported files will exist for 15 days and will automatically get deleted after 15 days.
Appropriate Method to Open and View Emails from Exported File
- Using Desktop Email Apps: MBOX is a reliable file format to keep a number of emails and can be opened using; Entourage, Apple Mail, Eudora, Mozilla Thunderbird, etc.
- Export Google Vault Email to PST: It is a great solution if you want to view your Google Vault archive file with Outlook. Just export the file to MS Outlook PST format using a professional MBOX to PST Converter. It will accurately move your all emails to PST file format, preserving their Meta-properties (to, cc, bcc, subject, date, etc.) and attachments intact, during the process.
The Concluding Words:
In this blog, we have discussed all Google Apps Vault and how to use it to export its email. For Microsoft Outlook users it is best to use the third-party application that makes it possible for them to view export Vault emails in PST Outlook. If you still have any doubts, then, you can try a free demo of MBOX to PST software, which is able to export 20 emails from each MBOX mailbox to PST format free of cost.