“I need to download multiple Outlook emails as PDF file format. When I try it manually I get a pop-up message that I need to find a smaller file for a folder. Then the main issue is I am not having MS Outlook in my system now. How do I override this? Please suggest me an appropriate solution to export PST messages to PDF format without Outlook installation in minimum time.”
As per the above statement query, we take into consideration and come up with an ultimate guide to the user. With the help of the provided solution in this blog, a user can get rid off their issue such as PST to PDF migration process without Outlook installation. Simply go thoroughly the entire write-up to know more about moving data files in Outlook to PDF file format.
Why Do You Need to Export PST Messages to PDF Format?
There are various reasons why users need to convert batch Outlook emails to PDF format. Some of the main issues faced by most of the users are listed below. Have a look:
- PDF is a safe and secured file format as compare to others and it gives password protection for each and every email message.
- PDF files are portable in nature and it can be easily accessed to any device that is impossible with PST files.
- Moreover, PDF files are freeware and independent applications, making them effortlessly open on any device, such as desktop, tablet, mobile, and so on.
- Portable document files are also used by multiple organizations for presentations and reports.
Is There Any Direct Way to Move Outlook Mails to PDF Format without Outlook?
The number of the users, find an alternative solution to download multiple Outlook emails as PDF file format. So, here we getting out a familiar tool from the pool of the multiple applications. This is called CubexSoft Outlook PST Converter software. It is an automated solution for users to export batch Outlook emails to PDF file format without any data loss. Overall, it is an effective solution for users to bulk convert PST to PDF format in a couple of minutes. Outlook PST Converter software can convert Outlook PST files to multiple file formats such as PDF, MSG, EML, MBOX, NSF, Zimbra, DOC, HTML, VCF, ICS, Office 365 and so on. It provides a user-friendly interface so, a non-technical user can also perform the migration process without taking expert people to help. Moreover, the software has lots of advanced and unique features that allow the user to export PST messages to PDF file format.
Looking For Something Free?
Here, in this section, we are going to explain the free manual solution to download multiple Outlook emails as PDF format. This is a two steps process. Users have to follow these steps perfectly to get better resultant.
Note: Before doing the manual process, it is advised to take backup all the PST files and then start the process. Because the manual process has some drawbacks, there is chances to lose data.
Step#1. Save Outlook PST Files in HTML Format
- Firstly, open the MS Outlook program and choose email messages that are to save in PDF format.
- Now, go to the File menu and hit on Save As option.
- From Save As dialogue screen, select the location where the converted PDF file is to be saved and rename the PDF file.
- Now, from Save As Type drop-down, select HTML format and hit on the Save button to proceed forward.
Step#2. Export Converted HTML File in PDF Format
- Now, open and launch the MS Word
- Then, click on the File Menu and select Save As an option
- Now, from Save As the type, select the PDF file format
- Lastly, the selected email messages are save from Outlook to PDF
Drawbacks of Manual Process:
- Lengthy and Confusing process
- Need technical knowledge to perform
- Time-consuming process
- Chances of data loss and corruption
- Cannot perform the bulk conversion process
- Need MS Outlook installation
Why Prefer PST to PDF Converter Software?
This software contains multiple advanced and helpful features to download multiple Outlook emails as PDF without Outlook installation with no obstruction. Some of them are mentioned below:
- Directly export Outlook PST files to PDF file format with attachments
- The software allows a user to apply date-filter and file naming option
- It converts all emails, contacts, calendars, etc.
- No PST file size limitation; supports both UNICODE and ANSI file type.
- Supports simple and easy GUI, anyone can easily use this software without any issue.
- Easily convert multiple Outlook emails to PDF file format at once
- It comes with a smart preview facility to view all loaded data before the final process.
- Suitable with all the latest and below versions of MS Outlook and Windows OS.
- Offers free demo facility at free of cost.
Conclusion
When we are talking about conversion from PST files to PDF format. So, most of the users are searching for a free solution to perform the conversion process. But, they should have to keep one thing in their mind i.e., the manual solution having some drawbacks. Like as per the post, with the help of provided steps, users can just save single PST files to PDF. For that reason, it is always advised to go with an expert and third-party tool “PST to PDF Converter” tool. This is advanced software to perform a safe and secure migration process. It can easily download multiple Outlook emails as PDF format without Outlook.